Event Dates
Starts: June 2nd, 2024
Ends: June 6th, 2024
Event Sponsors
We appreciate your support!
Sponsorship Opportunities
Showcase your Company at this year’s Annual Meeting! Consider a meeting sponsorship and/or participating in the trade show.
**Sponsorships must be received by May 1st to guarantee recognition in meeting materials as noted
(program, signage, etc.); any sponsorship received after May 1st is not guaranteed to be recognized as described in categories.
Download our Sponsor Packet to learn more:
About the Hotel
Our hotel provides guests with an ideal location near some of the most spectacular sites in the world. We are close to Mount Rushmore National Memorial, Wind Cave National Park, Badlands National Park and Crazy Horse Monument. Other nearby attractions include Bear Country USA and Reptile Gardens. Not to mention we are just a short drive to Sturgis, home of the Sturgis Motorcycle Rally and adjacent to the Rushmore Plaza Civic Center/The Monument. When it comes time to work, you have everything you need with our business center, free high-speed wireless Internet and well-equipped executive rooms. We also have 14,000 sq feet of meeting space to accommodate any event from a small meeting to a large banquet. Take advantage of all our great amenities such as the indoor pool, sauna, whirlpool, and sun deck. When its time to dine, find your favorite dish or enjoy a drink at our restaurant, the Gold Bison Grill.
The AOSA/SCST Room Block is NOW Open!
The room block will close on May 15, 2024
Room Rates: $139/night
Per Diem at Prevailing Rates
Upgrade to a Double Queen Executive (Double Queen with w/ sleeper sofa) for $10 more
Reserve your room today:
1. Call 844-516-6415 anytime. Reference 2024 AOSA SCST Annual Meeting or group code AOS
2. Follow this link to book online: 2024 AOSA SCST Annual Meeting *does not work with mobile devices*
Registration
Is NOW Open!
*ADDITIONAL FEES FOR GUESTS APPLY
This year, in addition to traditional meeting events, an offsite tour through the beautiful black hills by steam engine then on to Mount Rushmore will be offered. The meeting registration fee includes the offsite tour.
Guests and spouses will have the opportunity to attend the meeting with all meals and offsite tour included with the guest registration fee.
Need a Tour-Only ticket? We’ve got those! Please take a look in the Offsite Tour section to purchase.
Join us for what promises to be a great meeting but hurry!
Registration closes May 15th
Workshops
* ADDITIONAL FEE
Seedling Evaluation Workshop
Sunday, June 2nd
8am-Noon
Registration Rate: $150
Agenda
This half-day workshop aims to train analysts on evaluating species of three sections of Vol. 4 of the Rules. Those sections were the focus of recent surveys in which a majority of AOSA/SCST analysts participated. Survey results revealed some issues that require focused training: a. variation among analysts in evaluating specific conditions within each family/species; b. common evaluation mistakes when abnormalities are caused by test conditions; and c. apparent lack of clarity of some evaluation standards listed in Vol. 4 of the Rules. Each of these areas will be addressed through virtual training using multiple seedling images.
Referee Testing and Application of Tolerances Workshop
Sunday, June 2nd
1pm-5pm
Registration Rate: $150
Agenda
This half-day workshop aims to provide analysts with training on:
Principles of conducting referee and research studies.
Applications of tolerances and interpretations.
How to use the Excel calculator to determine purity/noxious weed weight and seed count for new species.
Participants will be guided in developing methods and procedures for addressing objectives and protocols of referee and research studies, as well as proper applications of tolerances and their interpretation.
Participants are encouraged to propose specific topics for discussion before or during the workshop.
Offsite Tour
Tuesday June 4th, 2024; 1:00 – 6:00 pm
This year’s meeting registration fee includes the offsite tour. Guests and spouses will have the opportunity to buy a tour-only ticket for the meeting as well.
RIDE THE 1880 TRAIN
Welcome to the Black Hills Central Railroad 1880 Train! We are located in Hill City and Keystone, South Dakota, the heart of the beautiful Black Hills.
Please click HERE for more information about our Train Ride!
American History, Alive in Stone…
Majestic figures of George Washington, Thomas Jefferson, Theodore Roosevelt and Abraham Lincoln, surrounded by the beauty of the Black Hills of South Dakota, tell the story of the birth, growth, development and preservation of this country. From the history of the first inhabitants to the diversity of America today, Mount Rushmore brings visitors face to face with the rich heritage we all share. Read More
Tour itinerary
Tuesday, June 4th
1pm-6pm
1pm: Leave Hotel (lunch at hotel provided prior to departure)
1:45pm: Arrive in Hill City
2:30pm: Train ride from Hill City to Keystone
3:30pm: Arrive in Keystone and travel on bus to Mt. Rushmore
4pm-5:30pm: Mt. Rushmore, free time to explore
6pm: Return to hotel; evening and supper on your own
Need an Tour Ticket ONLY? Please click the button below to purchase. No guest registration is required.
What does your in-person registration include?
• Access to all meeting events (pending any “closed” sessions)
• Workshops are IN ADDITION to the general meeting registration
• Offsite tour is included in the general meeting registration rate
• Guest rate includes offsite tour
• Ticket option for those who wish ONLY to attend the offsite tour and no other meeting meals or functions: $85.00
• All breaks will be hosted in the Exhibitor Area near registration
• Breakfast Monday-Thursday
o Monday’s breakfast will feature light food options from 7am-8am given the Opening Session at 10am
• Morning Break: Tuesday (coffee only) & Wednesday (coffee & light snack options)
• Afternoon Break: Monday (coffee and light snack options); Wednesday (coffee and light snack options)
• Lunch: Tuesday (bagged lunch ahead of tour); Wednesday (lunch buffet)
• Opening Session Brunch (no lunch/morning break, served on Monday, 10am)
• Poster Session Reception: 1 drink ticket and appetizer-food options
• Banquet Dinner: Wednesday, 6pm-8pm, Onsite
Trade Show Exhibitors
Calling all exhibitors! We will have a great layout at our host hotel to facilitate interaction between our vendors and meeting registrants. Booths will be located in the area where all breaks will be held and we welcome all of our exhibitors to also join us for all meals and on this year’s tour. Exhibitor Registration includes one booth space and one meeting registration (all meals and tour included in price). If you wish to purchase an additional registration for your space, please also select and purchase a Guest Registration during the online registration process below
Registration closes May 15th
Agenda
Take a look at the proposed schedule by clicking on the button below!
Times/dates/room assignments subject to change
Virtual Committee Meetings
AOSA SCST 2024 Virtual Committee Schedule
All times noted are in MOUNTAIN TIME
Open Rules Discussion
Initial virtual discussion, followed by an in-person session in Rapid City;
Tuesday, May 7, 10am-Noon Mountain Time
Zoom Link: https://us02web.zoom.us/j/82635259429?pwd=RTZqcFRidFA0YytPNnRIekN5WkgzQT09
Call: +1 669 444 9171
Meeting ID: 826 3525 9429
Passcode: 781782
AOSA Bylaws Committee
Wednesday, May 15th, 9am Mountain Time
Zoom Link: https://us02web.zoom.us/j/84494929737?pwd=R01KSWxUMGhhZVZkTlRydmdPWUdVUT09
Call: +1 669 444 9171 US
Meeting ID: 844 9492 9737
Passcode: 398579
Statistics Committee Meeting
Tuesday, May 28, 11am-Noon Mountain Time
Zoom Link: https://us02web.zoom.us/j/88965930417?pwd=MzF5Q013ZmRjNlBXVTc5aFJ6RE1vZz09
Call: +1 669 444 9171
Meeting ID: 889 6593 0417
Passcode: 654558
Moisture Committee Meeting
Tuesday, May 28, Noon-1pm Mountain Time
Zoom Link: https://us02web.zoom.us/j/82082817253?pwd=UkdiNW9tVXFJK1NPM2dMVU0yT1hJZz09
Call: +1 669 444 9171
Meeting ID: 820 8281 7253
Passcode: 370273
Purity Subcommittee
Wednesday, May 29, 9am-11am Mountain Time
Zoom Link: https://us02web.zoom.us/j/85063392791?pwd=S3FSalhNajJ2N3hzMTVLYzI5M2xMUT09
Call: +1 669 444 9171
Meeting ID: 850 6339 2791
Passcode: 794030
Seed Vigor Committee
Wednesday, May 29, Noon-1pm Mountain Time
Zoom Link: https://us02web.zoom.us/j/83153735149?pwd=VkpJNDJMRVJnb253bFVpYVFTQlVnUT09
Call: +1 669 444 9171
Meeting ID: 831 5373 5149
Passcode: 891753
Advanced Technology Committee
Thursday, May 30th, 10am Mountain Time
Zoom Link: https://us02web.zoom.us/j/83589800458?pwd=bk9ZVmRSK3QwQ21KbDcrdmdhTHptQT09
Call: 1 669 444 9171
Meeting ID: 835 8980 0458
Passcode: 041055
Consolidated Exam Committee (CLOSED)
Time/date TBD
Zoom Link:
Long range planning (will be streamed live from the Annual Meeting)
Any Q&A must be conducted/typed in the chat function; questions may also be emailed ahead of time
Zoom Link: https://us02web.zoom.us/j/85960229815?pwd=YlJvZ0NoVHNVYlR4dzJtYkhEck9oZz09
Call: 1 669 444 9171 US
Meeting ID: 859 6022 9815
Passcode: 660624